Schooligram Privacy Policy

Last Updated: August 2026

1. Introduction

Welcome to Schooligram, a school management and communication platform designed to help schools manage and provide access to school-related information and services.

Schooligram may be used by students, parents and guardians, teachers, school administrators, other school staff, and guests.

We are committed to protecting the privacy and security of the information entrusted to us. This Privacy Policy explains what information may be collected, how it is used, how it is protected, and the choices available to users.

Schooligram is designed so that schools manage the information relating to their students, parents, teachers, and staff. Access to information is determined by the user’s role and the permissions provided by the school.

By using Schooligram, you acknowledge the practices described in this Privacy Policy.

2. Information We Collect

The information collected may vary depending on the user’s role and the services provided by the school.

Account and Profile Information

This may include:

Full name
Email address
Phone number
Profile photograph
User role
School affiliation
Account status
Student and School Information

Where applicable, Schooligram may process information provided by a school, including:

Student information
Parent or guardian information
Student-parent relationships
Class and enrollment information
Academic and classroom information
School staff information
School events and calendar information
School announcements and notices
Content and Files

Schools and authorized users may upload or publish content through Schooligram, including:

Photographs and images
Blog posts
Announcements
School posts
Gallery content
Documents and other files
School information and contact details
Technical and Usage Information

We may collect certain technical information necessary to operate and secure the platform, such as:

Device information
Operating system information
Application information
IP address or similar technical information
Login activity
Usage and diagnostic information
Push notification identifiers where required to deliver notifications

We collect information that is reasonably necessary to provide, maintain, secure, and improve Schooligram.

3. How We Use Information

Information processed through Schooligram may be used to:

Create and manage user accounts.
Authenticate users and secure access to the platform.
Provide users with school-related services.
Display information appropriate to the user’s role.
Provide access to academic and classroom information.
Deliver announcements and school communications.
Provide calendars, events, blogs, galleries, documents, and other school content.
Send push notifications where enabled and authorized.
Maintain and improve the reliability and performance of the platform.
Detect, prevent, and investigate unauthorized access, fraud, or misuse.
Maintain technical and security records.
Comply with applicable legal requirements.

We do not use personal information for purposes unrelated to providing or supporting Schooligram and the services requested by participating schools, except where required or permitted by law.

4. School-Managed Information

Schools using Schooligram are responsible for the information they provide to the platform and for determining which users may access that information.

For example, a school may create accounts for:

Students
Parents or guardians
Teachers
Administrators
Other staff members

The information a user can access is determined by the user’s relationship with the school, assigned role, and applicable permissions.

If you have questions about information provided or managed by your school, you may contact the school directly through its official contact channels.

5. Children’s and Student Information

Schooligram may process information relating to students, including children and other minors.

Student accounts and student information are generally created and managed by the student’s school. Schools are responsible for obtaining any permissions or consents required under applicable laws before providing student information to Schooligram.

Parents and legal guardians may receive access to information relating to students with whom they are associated by the school.

Students are only provided access to information permitted by their school and assigned account permissions.

We do not knowingly use children’s information for targeted advertising.

6. Sharing of Information

We do not sell or rent personal information.

Information may be accessed or processed in the following circumstances:

With the School

Information provided or managed by a school may be made available to that school and its authorized users according to their roles and permissions.

Service Providers

We may use trusted third-party service providers to operate and support Schooligram. These providers may process information on our behalf for purposes such as:

Cloud infrastructure and hosting
Database and storage services
Authentication
Push notifications
Application security
Error monitoring and diagnostics
Other essential technical services

These providers are expected to process information only as necessary to provide their services and in accordance with applicable requirements.

Legal and Security Requirements

Information may be disclosed when reasonably necessary to:

Comply with applicable law or legal process.
Respond to lawful requests from authorities.
Protect the rights, safety, and security of Schooligram, its users, schools, or others.
Investigate fraud, abuse, or security incidents.
7. Data Security

We use reasonable administrative, technical, and organizational measures designed to protect information against unauthorized access, loss, misuse, alteration, disclosure, or destruction.

These measures may include:

Authentication and access controls
Role-based permissions
Secure communication
Database security
Access monitoring
Appropriate protection of stored information

However, no internet service or electronic storage system can guarantee absolute security. Users should also take reasonable steps to protect their accounts, including keeping passwords confidential and using secure devices.

8. Data Retention

We retain information for as long as reasonably necessary to:

Provide Schooligram services.
Maintain school and student records.
Support academic and historical records.
Maintain security and system integrity.
Comply with legal obligations.
Resolve disputes.
Enforce applicable agreements.

Schools may retain historical student and academic information after a student leaves the school where such records are necessary for school administration, reporting, or legal obligations.

Retention periods may therefore vary depending on the type of information and the school’s requirements.

9. User Responsibilities

Users are responsible for:

Keeping their login credentials confidential.
Using only their own account.
Not sharing passwords or authentication information.
Providing accurate information where they are responsible for providing it.
Reporting suspected unauthorized access or security issues.
Using Schooligram in accordance with applicable laws and school policies.
10. Push Notifications

Schooligram may use push notifications to deliver relevant information such as:

School announcements
Calendar events
Class notices
Documents
Other authorized school communications

Users may be able to control notification permissions through their device settings.

Notifications are targeted according to the user’s role and permissions. For example, a teacher-only announcement should not be delivered to a student or guest who does not have permission to view it.

11. Cookies and Similar Technologies

Schooligram may use technologies necessary to maintain sessions, authenticate users, secure the platform, remember settings, and provide essential functionality.

We do not use cookies or similar technologies for the purpose of selling personal information.

12. Third-Party Services

Schooligram may rely on third-party infrastructure and technology providers to operate certain parts of the platform.

These services may include hosting, database infrastructure, file storage, authentication, push notifications, security, and technical diagnostics.

Third-party services may process limited information necessary to perform their functions. Their processing may also be governed by their own privacy policies and terms.

13. Data Accuracy

Schools and authorized users are responsible for maintaining accurate information within Schooligram where they have control over that information.

If you believe information about you or a student is incorrect, you should contact the relevant school administrator or authorized school representative.

14. Account and Data Requests

Depending on the user’s role and the school’s policies, users may request correction or deletion of certain personal information.

Because many Schooligram accounts and records are created and managed by schools, requests relating to school-managed information may need to be directed to the relevant school.

Where appropriate, Schooligram may assist the school in responding to such requests.

Some information may need to be retained where required for legal, security, historical, or legitimate operational purposes.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to Schooligram, applicable laws, technology, or our privacy practices.

When changes are made, the Last Updated date at the top of this policy will be updated.

Where appropriate, significant changes may also be communicated through Schooligram or other official channels.

16. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact the appropriate Schooligram support or administration channel provided within the application.

For information that is managed directly by a school, you may also contact the school through its official contact information provided within Schooligram.

17. Acceptance

By accessing or using Schooligram, you acknowledge that you have read and understood this Privacy Policy.

Schooligram
Last Updated: August 2026